Open Records
COLORADO OPEN RECORDS ACT (CORA)C.R.S. 24-72-201 et seq. Last Revised: January 24, 2011
This procedure represents several of our core organizational principles- open government, citizen involvement, and organizational accountability. San Juan County's government, its Board of County Commissioners, Elected Officials, and all county employees support the principle of ensuring that we maintain an open and accessible governing body. We make a commitment to fulfill every request for public information as efficiently and expeditiously as possible and within the requirements established in the Colorado Open Records Act (CORA), C.R.S. 24-72-201 et seq.
The following procedure ensures that any member of the public will be provided reasonable access to public records covered under CORA.
Any member of the public will have reasonable access to all county public records. Reasonable access is defined as allowing a person requesting public information to use available county resources to review or obtain copies of public records. In order to maintain the integrity of public records, or the effective functioning of a county office or department, and for security reasons, certain conditions for reviewing or obtaining copies of records may apply. Record requests will be fulfilled within three working days or, when extenuating circumstances apply, within seven working days as established by CORA. We will notify you when there are extenuating circumstances that do not allow us to respond to your request within three working days.
Requesting Public Records
To request public records contact the office or department that is the designated custodian for that specific information. Each office or department can help you with the request and provide information about any applicable fees for obtaining copies of public records. (Refer to the list of county offices and departments and contact information at the end of this page).
Reviewing Public Records
You may review public documents or request copies of documents available from San Juan County. If you ask to review original documents we may request that you follow procedures to protect the integrity of the public record. You may:
- Be supervised by a county employee within the area where the records are stored and/or maintained,
- Need to review records in a designated area or schedule for a particular time of day as to not unduly disrupt the day-to-day activities of that specific office or department,
- Be required to submit the request in writing if the records custodian believes it is reasonable and appropriate based on the specific and unique circumstances of the request, or will help us to better serve your needs for identifying the records you are requesting.
- Questions or problems arising from a request for public records should be referred to the Elected Official, County Administrator or Department Director who is the ‘custodian’ of the specific record(s).
Please note: Records that are prohibited from disclosure under CORA or other statutes cannot be made available to the public. San Juan County may also hold certain private and /or financial information about individuals that will not be released except upon the approval of that individual.
Fees
Applicable fees for obtaining public records are charged based on the specific office or department procedures and actual costs to provide the requested record(s). Offices or divisions that charge a fee are directed to inform the public upfront and on any forms, the fee(s) to be charged. Costs for standard photocopies will not exceed the limit set by CORA (currently $1.25 per page) unless actual costs exceed that amount. Please direct inquiries to the office or department designated as the custodian of the requested record(s). San Juan County seeks to meet public information requests in the most economical fashion possible. Please request an estimate of the cost of your information request if you are requesting a substantial number of copies or research by the custodian.
Custodian and Contact Information
Board of County Commissioners
Requests to the Board of County Commissioners should initially be directed to William Tookey
(Please note "Records Request" in the header of your message.)
970.387.5766
PO Box 466
Silverton, CO 81433
Business hours: 8:00 a.m. - to 4:00 p.m. Monday - Friday, Closed: 12:00 p.m. - 1:00 p.m. for lunch
COMMUNITY PLANNING &, SUSTAINABLE DEVELOPMENT
TRAFFIC, PLANNING, ENGINEERING, PARKS &, TRAILS,
BUILDING GROUNDS &, BUILDING DIVISIONS
Administrator: William Tookey
(Please note "Records Request" in the header of your message.)
Phone: 970-387-5766
Address: PO Box 466
Silverton, CO 81433
please note that you are making a Records Request in the header of your message) Business hours: 8:00 a.m. - to 4:00 p.m. Monday- Friday, Noon -1:00 p.m. Lunch Custodian of these general records: Community Planning and Sustainable Development including the Traffic, Planning, Engineering, Parks &, Trails and Building Grounds and Building Divisions Finance Human Resources Information Technology Media Relations Public Works Operations
PROPERTY RECORDS, PARCEL MAPS, TAXING AUTHORITY INFORMATION
Records Custodian: Kimberly Buck
(Please note "Records Request" in the header of your message.)
970.387.5632
PO Box 596
Silverton, CO 81433
County Courthouse Assessor's Office Hours: 8:00am-12:00pm & 1:00pm-4:00 p.m. Monday - Friday
MOTOR VEHICLE, RECORDING, ELECTIONS, &, CLERK TO THE BOCC
Records Custodian: Ladonna Jaramillo
(Please note "Records Request" in the header of your message.)
970.387.5671
PO Box 466
Silverton, CO 81433
County Courthouse Clerk & Recorder Hours: 8:00am-12:00pm &, 1:00pm-4:00pm,Monday - Friday
FORECLOSURES &,
PROPERTY TAX INFORMATION, TAXING AUTHORITY DISTRIBUTION, INVESTMENT PORTFOLIO, TAX LIEN, TREASURERS DEED ETC.
Records Custodian: Deanna Jaramillo
(Please note "Records Request" in the header of your message.)
970.387.5488
PO Box 368
Silverton, CO 81433
County Courthouse Treasurer's Office Hours: 8:00am-12:00pm & 1:00pm-4:00pm Monday-Friday
CRIMINAL JUSTICE RECORDS, CRIMINAL REPORTS, TRAFFIC TICKETS, SEX OFFENDERS LIST, ETC
San Juan County Sheriff's Office
Contact: Dispatcher
sheriffconrad@sanjuancolorado.us
(Please note "Records Request" in the header of your message.)
970.387.5531
PO Box 178
Silverton, CO 81433